Pitstop Example

STEP 1: The digital tachograph download procedure collects data from the Vehicle Unit (VU) and Driver Cards (DC). Depending on the tachograph download device used the DC data is collected either with the device attached to the VU or in standalone mode.
  1. insert your Company Card into a free slot on the VU (not in the download device) and after initialising, your company name will appear on the VU's display
  2. plug the digital tachograph download device into the VU
  3. digital tachograph download devices vary and on some you may not get the option, but for your very first download select ALL DATA. Subsequent downloads you only need the LATEST DATA
  4. after the operation has completed (VUs are slow and it could take between 30-60 minutes) the download device, if a Digidown, will blink at a different rate (please refer to your specific download device manual)
  5. if you have any DCs, these can be downloaded via the VU by inserting them in the VU’s free slot. These only take about 1 minute to download. Alternatively, the device may have an in-built digicard reader enabling downloading in the office
  6. once everything has been downloaded, unplug the download device and eject the Company Card.

IMPORTANT: when the Company Card is ejected the VU will ask you whether you wish to remain Locked In. ALWAYS remain Locked In until the time comes to dispose of the vehicle.


STEP 2:
Now plug the download device into one of the USB ports on your computer (devices such as the Digidown Blue let drivers email tachograph files from their mobile phones while away from the office).



STEP 3:
Click Pitstop’s icon to launch the digital tachograph application and then click the IMPORT button and all new, downloaded digital data is transferred to your computer.




STEP 4:
For additional security the newly downloaded data can be backed up off-site to a designated email address (EMAIL option), to a memory stick or CD (BACKUP option) or to your server if you have one (UPLOAD option).



STEP 5:
If you have installed the optional chart scanning module, you may wish to scan some charts. They can of course be scanned and imported into Pitstop at anytime.




STEP 6:
You can manually enter data for any vehicles with an analogue tachograph or override your drivers' digital data from the Manual tab.




STEP 7:
  Moving to the Drivers tab select a driver to view their information and activities. If there are any infringements investigate and then issue the legally required Driver’s Letter.
 
You may assign depots to drivers and vehicles, enter leave (holidays, sick, etc) for WTD calculations.
 
You can swap between the calendar and the management planner which displays the amount of driving and work time available and also when the next daily and weekly rests are due.


 

 



STEP 8:
The Create Report tab is shown below. In this example the Driver Activity Report is chosen. After the report is created it is displayed whereupon you may print a hard copy directly from the application. Should any infringements be revealed you will need to issue your driver(s) with an infringement letter (which can be done from this tab)




STEP 9:
Graphs are produced in exactly the same way and permit you to zoom in on areas of interest. The Vehicle Speed trace graph is shown below. Driver infringements are marked with a black vertical line to inform you when they occurred.

Pitstop can calculate your vehicles’ fuel economy and there is a very useful Wall Chart of reminders that can be generated from the downloaded tachograph and digicard file data plus information keyed in such as Driving Licence and DQC expiry dates.







And that's it, you're now safe in the knowledge you have complied with DVSA's regulations and your data is safely stored and backed up.

 
Examples Of Just Some Of Our Pitstop Flag Reports


D01 - Driver Activity A critical report summarising driver activities & highlights EU driver hour infringements
D02 - Driver Shift Summary A break down of the activities and the start/finish times of each shift
D03 - Driver Detailed Activity Details each individual driver activity
D10 - Driver Speeding Reports on driver over-speeding
D20 - Advisory Weekly Compensation Informs you of the amount of compensated rest that is due to a driver
D30 - Driver Infringements Letter Meet your legal obligation by making your drivers acknowledge their infringements
D35 - Driver Download Reminder See which driver cards are due for download
D50 - Driver Summary Lists summary details for your drivers
D60 - Driver Infringement Table Creates a driver league table of infringements
D70 - Driving Without A Digicard Identify vehicles that were driven without a digicard
D80 - Management Planner Enables the Transport Manager to plan ahead
D99- Wallchart of Reminders This is the report version of the spreadsheet that can be pinned up on the office wall
E01 - Events And Faults Highlights tachograph malfunctions, driving with no card, etc
V01 - Vehicle Activity Shows daily driving distances, who was driving and any missing VU downloads
V10 - Vehicle Speed Data Lists detailed speed analysis and driving patterns
V20 - Vehicle Mileages & Fuel Efficiency Shows daily, weekly, monthly mileages and fuel efficiency
V35 - Vehicle Download Reminder See which vehicles are due for download
V36 - Vehicle Ins, Tax, MOT Reminder See which vehicles are coming up for insurance, tax and MOT
V40 - Vehicle Expenses Reports on all vehicle expense items
V50 - Vehicle Summary Lists the summary details for your vehicles
W03 - Daily Break Analysis Working Time Directive (WTD) report highlighting missing breaks
W20 - Weekly Work Analysis Indicates if the WTD weekly working average for mobile workers has been exceeded

 
Pitstop Flag Video Tutorials

This video tutorial shows you how to import the digital data from the download device to your computer and create a Driver Activity Report using the digital tachograph software.
This video tutorial shows you how to manipulate graphs such as the Detailed Driver Activity and Vehicle Speed Data Graphs.
These video tutorials show you how to use the Digidown download device
These video tutorials show you how to use the Digidown Plus download device
 
 
 
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